Position: Labor Management Assistant
Labor Management Assistant (anticipated)
20 Hours weekly (4 month initial probationary period)
Labor Management Office, Room 1251, State Department
General Counsel and works closely with the State Vice President and other Agency Vice Presidents (USAID, FCS, FAS), and Executive Director
NOTE: AFSA is seeking expressions of interest for the position advertised in this initial vacancy announcement. AFSA’s internal hiring process for this position is not yet complete but we anticipate that it will be in the near future. In order to notify potential applicants of AFSA’s intention in this regard we are sending this preliminary announcement with a request that you contact us if you believe you might be interested. Once our internal processes are complete we will formally advertise this position with a two-week application period. All candidates who apply during the two week period will be considered.
Job Purpose: This position is part of the regular complement of AFSA’s Labor Management (LM) staff. The incumbent is principally responsible for advice to and provision of labor management assistance to AFSA members who encounter difficulties in addressing their issues with agency management. Other ad hoc complementary duties may be assigned as needed.
Goals and Objectives: The Labor Management Assistant will provide timely and accurate advice and information in response to a wide variety of member questions. He/she must keep abreast of changes in laws, rules and regulations, and must maintain appropriate contacts within the Department and other Foreign Affairs Agencies, as needed, to ensure that members’ problems receive timely and reliable answers to questions that they pose.
Key Job Duties and Responsibilities:
- Member problem solving – In close cooperation with LM’s Senior Labor Advisor, assists in equipping members with information they may need to resolve problems they encounter with agency administrative officers. Upon the request of members, and with appropriate guidance, incumbent will liaises informally with contacts in agency administrative offices, to facilitate an equitable solution to outstanding issues. LM Assistant will also seek assistance from AFSA LM attorneys when necessary. Follows up with letters, memoranda, and also responsible for occasional grievances, when LM workload makes that necessary.
- Regulations, Laws and Legislative Issues – Responds to member inquiries on Department of State, other Foreign Affairs Agency, and relevant USG-wide regulations, seeking assistance from other LM staff members when necessary. Keeps up to date with the evolution of State Department and other relevant regulations, and with laws affecting members of the Foreign Service. Where interpretation of regulations is at issue, discusses with Department officials and internal AFSA sources to provide advice to members and AFSA officials. Cooperates in and supports LM consultations with AFSA’s Advocacy Director and LM Legal Staff on the implications of pending or new legislation affecting the interests of AFSA members.
- Negotiation and Collective Bargaining – Provides empirical information to the AFSA Vice Presidents in support of their negotiations and other discussions with Management. Reviews. Also collaborates in interpreting proposed regulation changes and updates. Cooperates in to the drafting of LM-proposed changes to regulations, management procedures, and allowances May also be called upon to contribute factual materials and/or interpretations of same to AFSA VPs in support of any recommendations they submit to AFSA’s Executive Committee or Governing Board for decision.
- Interaction – Under guidance from supervisor, interacts, as appropriate with AFSA Agency Vice Presidents, and other AFSA Staff members as required in provision of information and/or professional advice.
Key Technical Skills and Knowledge:
The ideal candidate to fill this temporary post will have overseas Foreign Service State Department experience and a deep knowledge of Foreign Service customs, rules, and regulations; State Department domestic experience in Human Resources (HR), especially Career Development and Assignments (HR/CDA), preferred. S/he will have an ability to assimilate complex regulations and to provide advice on their interpretation and application. S/he will have excellent interpersonal skills and will be comfortable giving advice to AFSA members on the wide range of problems that may affect their day-to-day activities and careers.
Initial expression of interest: If you would be interested in this position please register such interest by contacting us at firstname.lastname@example.org and specify “Labor Management Assistant.” It would be helpful if those who reply would include at least a resume.